Sharing Redacted Documents with Legal Teams
Best practices for distributing verified documents, providing verification instructions, and integrating with document management systems.
Last updated: January 15, 2025
Sharing Best Practices
What to Share
When sharing redacted documents, you should provide:
- The redacted PDF - The document with redactions applied
- The verification.json file - For independent verification
- Verification instructions - How recipients can verify authenticity
Email Template
When emailing redacted documents, you might include text like this:
Please find attached the redacted document and its verification certificate.
To verify this document has not been modified:
1. Visit redactproof.com/verify
2. Upload the verification.json file and the PDF
3. The system will confirm authenticity
Alternatively, scan the QR code on the certificate page of the PDF.
Sharing with Legal Teams
When sharing with legal counsel or opposing parties:
- Always include both the PDF and verification.json in the same delivery
- Note the certificate ID in your cover letter or email
- Retain proof of delivery (read receipts, courier tracking)
- Keep your own copy of all files for your records